Project Specialist Consulting Svcs India - Pune - Bmc Software
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The BMC Project Specialist will be
responsible for supporting area services delivery. The Project Specialist will be assigned as
Project Administrator as well as act as program team member responsible for
managing administration activities on Global Delivery programs. The Project Specialist responsibilities may
include resource scheduling, revenue and CSP costs projections, tracking and
reporting; coordinating fulfillment of project milestones; budget tracking
and reporting; managing project expenses and billing; and fulfilling
Portfolio requirements as assigned.
Organizational and planning
Flexible and adaptable
Attention to detail
Actions by which
the results are achieved
Strategy / Project
Provides cost analysis – e.g.% variance on budget.
Assists with gathering information for Program reporting.
Rolls Up program revenue and margin metrics.
Creates and delivers program time & expense reports.
Manages program team roster.
Participates in making arrangements and preparing
materials for program meetings.
Manages meeting arrangements as needed – meeting room and
Assists with presentation and agenda updates.
Manages program logistics.
Portfolio administrative activities (as requested).
new Project Management personnel on the use of OpenAir for BMC engagements.
Project Administrative work on Global Services Delivery Programs.
performed on Global Programs may include:
o Performs resource staffing
fulfillment (based on the requirements in the SOW with direction from Services
Solution Managers or Program Managers).
o Performs OpenAir administration
o OpenAir resource bookings
o OpenAir task (WBS) management
o OpenAir Time and Expense approvals
o OpenAir Project Status updates
o OpenAir Time/Expense move activities
o Manages resources (but not their
o Resource allocations and roll offs
o Onboard / off board assets
o Assists with logistics issues
o Procure resource access to
facilities, tools and systems
o Communicate T&E Policy
o Weekly communication with
resources on issues, time off
o Stewards timely entry of weekly
Time and Expenses
o Ensures in accordance with SOW
Travel & Expense guidelines
o Performs weekly reporting to
customer on budget and resource time schedules
o Performs weekly billing activities
including managing billing errors
o Reviews invoices for compliance
and stages in OpenAir for delivery
o Performs invoice reconciliation
o Gathers revenue projections (for
o Participates in weekly PMO project
o Uploads program deliverables to
o Facilitates escalations
o Manages budget and contract
o Manages NBIP requests
o Assists with Contract Change
Orders - monitors administration of CCO through to OpenAir
o Manages project/contract closeout
varies BMC PMO requirements (as requested).
An individual contributor that:
Orchestrates proper project cadence and project
rhythm to catalyze timely, consistent quality deliverables and accurate
Demonstrates successful time management skills.
Demonstrates the ability to work effectively
within a group or team setting.
Demonstrates ability to manage multiple tasks with
competing priorities with a short turnaround time.
Demonstrates ability to coordinate effectively
with multiple work groups and project leads.
Demonstrates persistent attention to detail and
quality of project reporting.
Ensures conformance to time and expense policies.
Builds and maintains strong relationships with key
stakeholders and fully leverages BMC resources on engagements.
Contributes to and leverages existing PMO practice
content and standards.
Continuously improves own skills and proactively
seeks new learning and engagement opportunities through creating, maintaining,
and executing own development plan.
- Is able
Fulfills all Ethics and Compliance training and testing requirements to
protect BMC interests and assets at all times.
Knowledge of project management lifecycle – intermediate level
Microsoft Project - advanced level
Microsoft Office - Word, Excel, PowerPoint - advanced
Knowledge of effective use of SharePoint – basic level
OpenAir - advanced level
– oral and written - listens and communicates effectively – advanced level
time management – advanced level
to detail – advanced level
acumen, analytical and problem solving skills – intermediate to advanced
and coordination skills – intermediate level
management – intermediate level
PMP, PRINCE 2 Practitioner or other formal training in Project
Management methodology (preferred)
BMC Excellence badge
Minimum 3- 5 years in a project coordinator role or equivalent
experience in project administration.
Experience with PMO governance processes including status reporting,
budget and financial tracking, and issue resolution.
Managed administration of project teams of over 3 team members in more
than 1 location.
Experience communicating at all levels within a corporation.
International experience preferred.
Experience in cost stewardship and budget management.
It is the policy of BMC
Software to afford equal opportunity for employment to all individuals
regardless of race, color, age, national origin, physical or mental disability,
history of disability, ancestry, citizenship status, political affiliation. BMC
Software helps leading companies around the world put technology at the
forefront of business transformation, improving the delivery and consumption of
digital services. From mainframe to cloud to mobile, BMC delivers innovative IT
management solutions that have enabled more than 15,000 customers to leverage
complex technology into extraordinary business performance - increasing their
agility and exceeding anything they previously thought possible. BMC Software.
It's amazing what IT was
meant to be.